QuickTasks for Act! is the fastest way to create, delegate, clear, and follow-up on activities & small projects without ever opening Act!. Whether you work by yourself or manage a large team, QuickTasks for Act! helps you be better organized, plan better, get more done, and with less effort - and from anywhere with our IOS or Android mobile apps. And now it works with Webplanner.com for true "ground-to-cloud" collaboration.
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Ever wish you could quickly create a list of tasks for yourself (or others) and send them to Act! to be completed? Wish you could do that from any computer, or from any mobile device, and have the same lists synced across all these platforms?
Now what if we built-in project management tools, a system for tracking tasks you delegate, as well as importing & clearing all your Act! activities, importing your Act! contacts, and even a timeline to track all these tasks easily? And what if we gave you unlimited boards to organize & segment all your tasks?
What you'd have is the new QuickTasks for Act!, the most powerful Act! companion program ever invented to make you more productive, accountable, and organized... from anywhere. And it works with local, Cloud, and even SaaS databases, (Pro or Premium) so every Act! user could now "task at the speed of thought".
System Requirements & Subscription Terms
Task at the speed of thought
Type out a quick list of tasks and organize them into "Boards" based on projects or subject matter. For QuickTasks that require a bit more detail, you can assign them a date, time, priority, alarm, and even the “Scheduled For” user. You can save more time by duplicating a task and then assign it to another user.
Outlook users can simply right-click on an email and select "Send to QuickTasks" to create a task. The subject line is listed as the task and the body goes into details.
Tasks can be sent directly to master database via the Act! Web API or locally through the SDK, and assigned to one or more users on-the-fly. These tasks can be sent as timeless To-Do's, or have a time, date, alarm, and priority set. The assignees are then alerted by email of the new Tasks waiting for them in Act!. QuickTasks does not require Act! to be installed on the same computer.
If you need to collaborate with people outside your user group, you can now send tasks to Webplanner.com and invite anyone to collaborate with the project. You can add them to an existing project or create a new one on the fly. Like sending to Act!, the assignees are then alerted by email.
Set Alarms for QuickTasks and be alerted with a toaster popup on your desktop. With syncing enabled via Link2tasks, you can also be alerted on your mobile device and other Windows version of QuickTasks.
With a Link2tasks subscription, you can sync your two QuickTask installations through the Internet to ensure all your tasks are current on each machine. Whether on your desktop & laptop or work PC and home PC, your Quicktasks will always be current. In April of 2021, your Link2task subscription will support syncing your QuickTasks across our IOS and Android apps, enabling you to add, edit and clear QuickTasks from where ever you are.
With multiple boards of QuickTasks, it may become challenging to keep track of what is due when. Our handy Timeline feature gathers all scheduled tasks from across all boards and displays them in one simply place for you to check. You can even select a task on TimeLine and click "Got To Task" and it will jump to that task immediately on whatever board it's located.
QuickTasks can now import a group of Act! contacts via the Web API quickly and easily. Search for contacts within this tab, and then select the ones you want to schedule a new task with. You can also add contacts to an existing task, and these will come over as "Scheduled With" when sent to Act!
Use QuickTasks for simple project management by organizing your some tasks under other tasks. By indenting subtasks under one "Parent" Task (or category), you can group a list of related subtasks. You can organize them further by assigning them all to one Board, or a larger project can be divided into a number of smaller projects, each with a list of subtasks. You can even cherry pick a number of tasks, and then right-click and select "nest under" another task. The best part is when you transfer subtasks to Act!, the "Regarding" field will show the subtask in question, but it will prefix it with the name of the parent task in curly brackets. This will allow users to easily sort by the Regarding field in their Act! Task list to group all related tasks.
Use the Follow-up feature to check which tasks you've assigned that have been completed in Act!, without ever opening Act!. Send reminder emails to those with incomplete tasks to nudge them towards completion.
Import your Act! Task list from your Act! database, whether it's local, across a network, or in the cloud. Clear your activities in QuickTasks, and they clear in Act! Use the column headers in the QuickTask activities window to filter your Act! activities by type, priority, date, time, scheduled with, and even regarding. You can even import a task list from other data formats like Excel, CSV, TXT to populate a QuickTask board.
If you need to send all the tasks you have on a board to a colleague, simply export the list to Excel Word, or as a PDF with one-click of the mouse, and then email.
Regardless of which section you're in, use our handy Search feature to find tasks you're looking for. You can even display cleared tasks, and search those too.
We know your tasks are important, so we've organized them all in a robust SQL Lite database, and provided you tools to check, reindex, and compress your database, as well as backup and restore.
Always keep your tasks at your fingertips with our new QuickTask Mobile app, available in IOS and Android. Manage your tasks, boards, and get alarms when a task comes due on your device.
QuickTasks for Act! is a perpetual license product. A one-time introductory fee is all you need to pay to use QuickTasks indefinitely, and in-version updates are included with the purchase price. QuickTasks for Act! licensing also permits two activations, allowing you to install it on your desktop & laptop, or home and workplace computer. It can even work with you and an assistant. Link2tasks is a separate subscription that allows QuickTasks users to sync the QT databases between computers and mobile devices. In April 2021 we'll be releasing mobile versions of QuickTasks for both IOS and Android to further extend the reach of QuickTasks to where ever you go. The Link2tasks subscription also includes upgrade assurance for all future releases of Quicktasks beyond in-version updates. We have quite an ambitious roadmap ahead with QuickTasks and we think each user will want to use the updates we have planned. That said, users that have a single installation of Act! and QuickTasks may not need the syncing service in QuickTasks, so that's why this is an optional service.
Yes, yes, and yes.
QuickTasks supports two type of connections to Act! - an SDK and an API. For Cloud and SaaS customers we recommend the WebAPI connection, and for Pro or offplan Premium customers we recommend the SDK connection.
SQL Lite is the data structure, and we provide numerous utilities to help you maintain, backup, and restore your QT database.
Not presently, but we plan to add this feature in the coming months
Yes, but indirectly. We configured the mobile clients to sync any tasks you create on your mobile device to the Windows client, from where you can send to Act!.
All QuickTasks are stored on a Canadian hosted Azure server for security, speed of access, and stability.
No, your data is locked down to your account and only accessible with either the mobile or Windows client. No data is ever published.